REQUEST FOR PROPOSALS (RFP)
For the Provision of Professional Consulting Services
Strategic Planning Service
Women’s Rural Resource Centre (“WRRC”) is seeking proposals from qualified consultants/firms to assist in the development of a new and comprehensive strategic plan which will guide the organization over the next five (5) years (2020-2025).
The successful proponent must have experience and ability to co-design a process that reflects our feminist values, to conduct research, coordinate and facilitate the planning process including stakeholder consultation, and create a strategic planning document that is measurable and suitable for public review and presentation.
At the Women’s Rural Resource Centre of Strathroy and Area (WRRC), we are leaders of the women’s movement in our local community: deepening understanding, fostering connection and casting vision for a world governed by principals of peace and not patriarchy.
We use a feminist lens and anti-oppressive framework to deliver prevention, education and crisis response to women and their families who have been impacted by violence and abuse in rural Middlesex. This includes a 24 hour helpline and emergency shelter, risk assessment and safety planning, advocacy, system navigation, counselling, groups and programming, a community garden and food cupboard, as well as leading community development and collaboration.
We have a bold vision to expand our agency’s impact and influence through dynamic partnerships and responding to emergent needs by innovating, evolving and recreating ourselves to best serve the community we share.
WRRC has 27 employees and is a non-unionized workplace governed by a Board of Directors.
Our services are numerable and support a wide range of rural community needs. We offer a number of programs to help grow organic relationships between those we work with, and our caring, supportive community.
- 24-Hour Crisis Line
- The crisis line is a 24-hour telephone support and referral line in Strathroy and Middlesex County. We offer support to those who have experience or are experiencing physical, sexual, emotional or financial abuse and/or stalking. We also speak to concerned friends and family members of abused women, service providers, and other professionals in contact with abused women. Through the crisis line we can connect with our community partners who offers crisis services. We can help with safety planning, referrals to other community groups, lawyers, the hospital, and provide information about abuse.
- Emergency Support Shelter
- WRRC has an accessible emergency shelter where we welcome all women and children who are experiencing physical, sexual, emotional, or financial abuse and/or stalking. It’s more than just a safe place to stay – while at the shelter clients can access: risk assessment and safety planning, one-to-one counselling and support, group counselling, social and educational activities (for women and their children), assistance finding a new place to live and accessing financial support, and referrals for free legal consultation. Our main focus is to provide a supportive environment to women who can no longer live in their home due to abuse, violence, or the threat of violence.
- Transitional and Housing Support
- This program is a service for women, with or without children, who have experienced violence and abuse and are trying to rebuild their lives. This is a goal-oriented program for women who are ready to develop and follow a specific action plan leading toward a violence-free, independent life. Through one-to-one support, we assist women in developing an individual "transition" plan. A transition plan will identify short-term goals that women have for themselves and concrete steps needed to take to be successful in achieving these goals. In addition, we help women find the community resources that will help them build lives free from abuse. Resources may include: housing, financial assistance, legal aid, education, job training, immigration services, parenting support, court support, counselling, and health and wellness. Safety planning is an important component of this program.
- Child and Youth
- Children are often witnesses to domestic abuse, and internalize what they see and hear in different ways. WRRC has a robust children’s program. With a focus on play therapy, our children’s team explores feelings and helps support kiddos and youth to process what they’ve seen and heard. It is our belief that kids are never at fault for the abuse they witness or how they process it. Because of this, we also work with moms and caregivers through individual and group counseling and therapy.
- Women’s Counselling
- Our counselling program offers a safe space for women as we work together to evaluate choices and options, understand the emotional impacts of abuse, rebuild self-esteem and support the development of positive relationship choices. We continue to provide focused group alternatives where friendships flourish and the women involved become a support network for each other.
- Community Food Cupboard
- WRRC has a small community cupboard for women and families to access if needed. In addition to food, there are also personal hygiene items. Our giving community helps to keep the shelves full and the cupboard is available to community women and their families as the need arises.
- Community Garden
- WRRC has developed a community garden in response to a growing food need in our community. Lack of access to local, healthy and affordable food is affecting families every day and this garden allows us to keep our community food cupboard stocked with fresh produce during peak seasons. The garden is also a place of peace where we can offer support and programs to women like tai chi, art class, or tea and conversation.
- The WRRC volunteer program continues to grow. Each of our dedicated community members share their gifts with WRRC in unique and powerful ways. From childcare, volunteer drivers, new-mom mentorship, a welcoming face at reception, garden support to fundraising and public education, volunteers make a welcome and significant impact at WRRC.
The purpose of the WRRC Strategic Plan RFP is to solicit an organizational strategy/approach that casts a long term vision that not only reflects the current social/economic and political context but also anticipates the challenges and opportunities WRRC may face in the future. The plan should clearly articulate how WRRC can best position itself to continue its strong role as a leader in social service delivery encompassing a trauma-informed, anti-racism/anti-oppression, feminist philosophy and approach in the rural Middlesex area. The plan should also outline near to medium term objectives and priorities and should include measurement indicators for evaluation and tracking purposes. The Strategic Plan proposal should include methods for establishing key strategic objectives/directions including but not limited to: an environmental scan; key informant interviews/focus groups; a review of relevant documents; Board facilitation and review of all pertinent information gathered. The plan should also include actions to enhance the success of the long-term strategies. The Strategic Plan should include a summary of critical issues facing WRRC in its effort to meet the goals set forth in the plan, as well as available resources that can be utilized.
Specifically, the consultant will be responsible for providing expert advice and facilitation throughout the project, and for the following deliverables, at minimum:
- The strategic plan should include a phased in implementation approach (immediate 6 months to 1 year/short term 1-2 years/medium term 2-4 years/and long term 4-5 years) to achieve the mandate of the RFP.
- Project Coordination, including regular meetings and status reports to keep the project on schedule and keep key stakeholders updated on the process.
- Community and stakeholder assessment and recommendations as well as using appropriate methods of communication and engagement.
- Needs assessment / environmental scan – reviewing existing plans and documents pertinent to the comprehensive strategic plan, identifying trends and patterns that are applicable, analyzing strengths, weaknesses, opportunities and threats.
- Process and meeting facilitation; assisting discussion and decision making and ensuring that conversations are progressive and innovative, and oriented towards creating a shared future.
- Planning, coordinating, and taking minutes of all meetings, including community/stakeholder consultation sessions and meetings with the Board of Directors.
- Plan documentation, including development of an interim and final report for the project, including executive summary.
Guidelines for Proposal Development
We respectfully request that all submissions include the following headings with the appropriate content:
- Executive Summary
- Scope, Approach, and Methodology
- Project Management Approach and Work Plan
- Declaration of Experience and Qualifications
- Detailed and Itemized Pricing
- Firm/Consultant Overview
Pricing and Additional Work
The vendor will provide a guaranteed maximum price for all project work, and shall abide by the price stated. No further payments beyond the contracted amount will be made for any additional time or services required to provide the deliverables outlined in this RFP. If additional requirements are requested by WRRC beyond the scope of work described in this RFP, the cost of these services would be negotiated between WRRC and the contracted vendor. Any additional work will only be undertaken based on a request in writing from WRRC.
An invoicing and payment schedule will be negotiated and agreed to in writing with the successful vendor upon acceptance of the proposal.
Acceptance of Proposals
WRRC reserves the right to not accept any or all proposals as the interest of WRRC may require without stating reasons.
Notwithstanding and without restricting the generality of the statement immediately above, WRRC will not be required to award a proposal:
- When only one (1) proposal by a vendor substantially exceeds the estimated cost of the project;
- Based on price (i.e. to the lowest-priced vendor);
- Where the lowest quotation by a vendor substantially exceeds the estimated cost of the project;
- When all proposals received fail to comply with the specifications of proposal terms and conditions; and/or
- Where a change in the scope of work or specifications is required
Closing Date and Time
Proposals must be received by the Manager of Operations & Development of Women’s Rural Resource Centre before 5:00PM (17h) local time on Friday, February 22. WRRC will not accept proposal submissions after the closing date and time.
Proposals can be submitted electronically in PDF format to the following email address:
Cheryl Losch, Manager of Operations & Development
Questions or clarifications regarding this Request for Proposal should also be directed to the preceding email.