Time Commitment:
Long-Term (6+ months)
Deadline to Apply:
Monday, November 9, 2026
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The non-profit grant writing assistant supports Island Fest London's fundraising, grant development, and organizational growth. This role helps identify funding opportunities, prepare strong grant applications, maintain funding records, support reporting requirements, and develop relationships and materials that strengthen the organization's ability to secure sustainable funding.
This role is ideal for someone who can take a complicated funding opportunity, figure out what is needed, build a clear application plan, and follow it through to completion. The successful candidate is comfortable working with deadlines, documents, budgets, research, and people — and cares about the impact behind the numbers. Please consider applying if you are organized, detail-oriented, a strong writer, proactive, and interested in nonprofit development, community programs, cultural initiatives, and fundraising.
Required Qualifications/Training:
Strong written communication and proofreading skills Previous grant writing or nonprofit development experience with strong attention to detail
Ability to research information and follow detailed instructions
Manage multiple deadlines and timelines while navigating various user platforms
Comfortable working independently and as part of a team
Previous grant writing or nonprofit development experience
Experience with municipal, provincial, federal, or foundation funding applications
Experience with budgets, financial information, or project reporting
Knowledge of Caribbean, multicultural, arts, culture, community, or festival programming
Experience with fundraising, sponsorship, donor relations, or partnership development
Skills Preferred:
Research and identify municipal, provincial, federal, foundation, corporate, and community funding opportunities that align with Island Fest London's programs and priorities.
• Assist with drafting, editing, and coordinating grant applications, letters of intent, expressions of interest, proposals, and supporting narratives.
• Maintain a funding opportunity calendar with application deadlines, eligibility requirements, required documents, and next steps.
Work with the Board and relevant team members to gather program information, statistics, budgets, quotes, testimonials, and other application materials.
• Help develop clear program descriptions, community impact statements, outcomes, goals, evaluation measures, and project plans for funding applications.
• Support preparation and review of project budgets and ensure grant requests align with approved program activities and eligible expenses.
• Maintain an organized digital library of grant applications, supporting documents, templates, funder requirements, award letters, and reporting materials.
Track submitted applications, decisions, follow-ups, reporting deadlines, funding conditions, and outstanding documentation.
• Assist with interim and final grant reports, including collecting participation numbers, expenses, outcomes, photos, testimonials, and other evidence of impact.
• Research and support development of new revenue opportunities, including sponsorship, partnerships, donations, fundraising initiatives, and other development activities.
• Support relationship-building with funders, community partners, and potential development contacts as directed by the Board.
• Maintain confidentiality of organizational, financial, sponsor, partner, and funding information.
• Assist with identifying opportunities to strengthen Island Fest London's long-term funding strategy and reduce reliance on any single funding source.
Additional Opportunity Information:
We are looking for someone who:
Brings both professional capability and genuine enthusiasm for community and culture.
Is organized and deadline-driven — you keep applications, documents, calendars, and follow-ups moving.
Is a strong writer and editor — you can turn information into clear, compelling, funder-friendly language.
Is proactive and dependable — you look ahead, identify what is missing, and follow through without constant reminders.
Pays attention to detail — you understand that eligibility rules, budgets, attachments, dates, and reporting requirements matter.
Is comfortable researching — you enjoy finding funding opportunities and figuring out whether they are a good fit.
Is community-minded and solutions-focused — you care about the impact Island Fest London creates and look for practical ways to help it grow.