Vendor Director

Time Commitment: 
Long-Term (6+ months)
Deadline to Apply: 
Monday, November 9, 2026
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The Vendor Director is a member of Island Fest London's Board of Directors and provides leadership and oversight for the festival’s vendor program. This role is responsible for shaping vendor strategy, by scouting, liaising and recruitment of new vendor opportunities and maintaining successful relationships with existing vendors.  This opportunity requires someone who is organized, relationship-focused, proactive, and comfortable balancing big-picture planning with finite details. 

Key Responsibilities

• Lead the planning and development of the Island Fest London vendor program

• Develop and support vendor recruitment strategies, outreach, applications, and selection

• Serve as a primary point of contact for vendors before, during, and after the festival

• Coordinate vendor onboarding, agreements, required information, deadlines, and communications

• Work with the festival team to develop vendor layouts, placement plans, load-in, setup, and operational needs

• Build positive relationships with vendors and help create a welcoming, professional vendor experience

• Address vendor questions, concerns, and day-of issues with a calm, solutions-focused approach

• Report on vendor needs, feedback, opportunities, and challenges to the Board and contribute to long-term vendor strategy

Working Conditions

•  Volunteer board position with flexible scheduling throughout the year

•  Regular board/team meetings and vendor planning meetings leading up to the festival

•  Vendor communication and coordination will increase as festival dates approach

•  Evening and weekend availability may be required during key event periods

•  Festival days are fast-paced and may involve extensive walking, standing, setup support, and on-site problem solving

This board position offers the opportunity to help shape a growing community festival, build meaningful relationships with local businesses and entrepreneurs, contribute to nonprofit leadership, and play a direct role in creating a strong and welcoming vendor experience.

You will have the opportunity to bring your skills, ideas, and community connections to a festival that celebrates culture, music, food, diversity, and connection.  Please apply if you are proactive, organized, have a talent for fostering strong business relationships and comfortable making executive decisions.  

Required Qualifications/Training: 
Availability for Volunteer Board meetings with flexible scheduling throughout the year
Regular board/team meetings and vendor planning meetings leading up to the festival
Vendor communication and coordination will increase as festival dates approach
Festival days are fast-paced and will involve extensive walking, standing, setup support, and on-site problem solving
Skills Preferred: 
Communication, onboarding, experience, and next-level coordination while ensuring the vendor program supports the festival’s mission and community values.
Experience with negotiating vendor applications, contracts, booking, or customer service
Experience working with small businesses, entrepreneurs, artisans, or food vendors
Comfortable managing multiple timelines, deadlines, and priorities
Strong attention to detail while maintaining discretion for confidential information
Comfortable working independently and as part of a board/team
Familiarity with event layouts, logistics, permits, or on-site operations considered an asset
Previous vendor, market, festival, event, or community coordination experience is an asset
Nonprofit, board, committee, or community organization experience an asset
Additional Opportunity Information: 
We are looking for someone who brings both professional capability and genuine enthusiasm for community, culture, and collaboration. The ideal candidate is willing to contribute, communicate, take ownership, and follow through and is someone who: Builds relationships — you enjoy connecting with vendors and making people feel welcomed, respected, and supported Is proactive and dependable — you see what needs to be done and follow through without needing constant direction Is organized and detail-oriented — you understand that applications, deadlines, layouts, and communication all matter Stays calm under pressure — when a vendor issue comes up, you focus on finding a practical solution Thinks strategically — you can look beyond one festival and help build a stronger vendor program year after year Understands community — you value diversity, inclusion, local businesses, entrepreneurs, and culturally meaningful experiences

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