HR POLICIES AND PROCEDURES - SECTION 6FUND DEVELOPMENT AND COMMUNICATIONS ASSISTANT
Purpose and Role of Position:
Communicate with donors, maintain donor records, and work collaboratively on Anova’s Fund Development and Communications team.
Job Summary:
Ensure that all donations are properly acknowledged and accurate records are maintained on all donations/donors to enable future solicitation. Provide accurate reconciliation and report to Finance. Provide administrative support for the Fund Development and Communications department.
This position generally works Monday – Friday but does require evening and weekend availability.
Job Qualifications:
- Successful completion of secondary school (Grade 12)
- Experience using third party fundraising software
- Experience working as part of a Fund Development and Communications Team
- Accounting related experience
- Advanced computer skills
- Experience proof reading, reviewing documents
- Communication
- Accountability
- Results Oriented
- Attention to Detail
- Time Management
- Organization
- Resource and Fiscal Management
Competencies:
Job Responsibilities Including But Not Limited To:
Responsibility:Donation Processing
- Process donations weekly in timely manner (e.g. cheques, cash, credit card, online, etc.)
- Process and reconcile monthly donor donations electronically (all types)
- Communicate with donors (e.g. mail, email, telephone, etc.)
- Maintain donor records
- Develop and maintain accurate and efficient filing system for donors and all donation types
- Process and issue timely donor receipts and gift acknowledgement letters
- Generate annual acknowledgements/consolidated receipts
Responsibility: Finance – Fund Development Related
- Work with Finance and Fund Development and Communications teams to maximize the effective use of the database
- Liaise with the auditors with respect to their records and reconciliations
- Monthly reconciliation of donations to finance records
- Report and reconcile online third-party donation accounts monthly (e.g. CanHelps, Benevity, Paypal, GoFund Me, etc.)
- Liaise with the investment bank to process security donations accurately for tax purposes
- Create and maintain weekly, monthly, and annual reports in Salesforce database for development and finance purposes
Responsibility: Fund Development
- Work with Fund Development and Communications Team to maximize efforts
- Assist and support fund development events (whether virtual or in person)
- Assist with fund raising campaigns and direct mail
- Network with Community Partners
- Network and communicate with Donors
- Assist with grant writing and proposals
Responsibility: Communications
- Assist with content creation / posting / maintenance of social media, website and communications
- Order/organize stationary
- Create and distribute email signatures that align with current campaigns
- Ensure consistent branding and compliance across Anova’s internal/external presentations and communication
- Create/organize all of Anova’s external posters/flyers etc.
- Ensure consistent branding and compliance across all of Anova’s social media accounts/feeds
- Create/distribute the Needed Items list/flyer
Responsibility: Other Duties
- Participate in orientation/training of new staff, students, and volunteers
- Attend regular staff meetings, team meetings, and training sessions as appropriate and/or required
- Participate on agency committees as appropriate and/or required
- Follow Anova policies and procedures as documented and required
- Maintain a current awareness of gender-based violence, issues related to women/survivors, and data specific to Anova
- Model Respect at Work principles and skills while carrying out daily activities
- Deal effectively with job related stress including assessing personal need for time off and/or professional development
- Other duties as assigned