Posting Details:
Term: Full-time, permanent position
Hours/Days of Work: 37.5 hours/week
Given the nature of the job, daytime, evening/late night, weekend, and holiday hours are required. Shift times will flex as needed to accommodate supervising rentals, after-hours meetings, tours and special events
Starting Salary Range: $21.87 - $25.59/hr and Group Benefits Package
What you will do:
1. Fundraising Events & Sponsorships: Supports the operational Fund Development activities of the Executive Director, and grows fundraising potential through new opportunities and initiatives.
• Research, seek and secure sponsorships for Village events and programming activities
• Develop and present a new high-value fundraising event or activity
• Assists with the delivery of large, non-programming special events
2. Facility Rental Program: Overall coordination of Wedding and Rental Program
• Respond to all rental inquiries in a timely manner, and provide tours of facilities as needed
• Administer rental contracts, coordinate rental invoicing, and provide monthly sales reports
• Ensure rental events are carried out within parameters of Museum’s operating standards, and comply with all necessary by-laws, permits, licenses, and inspections
• Supervise rental events, or schedule Rental Assistant to aid in event coordination/supervision as needed
• Plan and coordinate pop-up wedding events at the Village
• Undertake recruitment, training, supervision and evaluation of seasonal Rentals Assistant
• Research local event venue market to ensure competitiveness or identify new rental opportunities
• Coordinate marketing and promotion of venue rentals, within approved budget
3. Retail Services: Coordinates operations of the Museum Gift Shop (Denfield General Store)
• Oversee general merchandising, purchasing and inventory management, work within budget
• Coordinate consignment agreements, payments and reporting
• Maintain accurate sales reports, cash accounting and stock records using POS system
• Recruit, hire, train, schedule and supervise Gift Shop staff within annual budget allocations
4. Food Service Events: Coordinates food offerings
• Maintain accurate sales reports and budgets for food service offerings to ensure profitability
• Coordinate purchase of food and supplies, or coordinate catering services based on the type of event
• Obtain and comply with all necessary by-laws, government legislation, permits, licenses, inspections and approvals from the City of London, Middlesex London Health Unit for Department activities
5. Department Coordination: Responsible for the planning, administration, human resources and scheduling of fundraising events, facility rentals and revenue generating activities.
• Ensures Department staff work within compliance of all policies and procedures
• Develops annual operational plans and annual reports for areas of responsibility
• Submits strategic plan scorecard updates for Department activities
• Works with the Executive Director to develop budgets and revenue targets for the Gift Shop, food and fundraising events, sponsorships and facility rentals
• Communicates rental booking schedule with other Departments to coordinate site logistics, and avoid overbooking site
Qualifications
• Post-secondary education in Business Administration, Sales & Marketing, Arts Administration, Non-profit Management, Professional Fundraising or Event Planning programs, or equivalent experience
• Minimum 3 years related job experience in fundraising, working in a museum, non-profit or special events setting, or in retail management, facility rental or wedding service industries
• Safe Food Handling certification an asset
• Working knowledge of Microsoft Office suite of programs
• Valid First-Aid and CPR certificate
• Successful candidates must provide a satisfactory police record check
Required skills
• A self-starter able to work as part of a cohesive team
• An effective communicator with excellent written and oral communication skills
• Professionalism and excellence in customer service
• Strong organizational, time management, financial and administrative skills
Other Requirements:
• This position requires the ability to; lift and carry 30 lbs, walk and navigate gravel paths and uneven surfaces, work in an environment with air pollutants (pollens, dust, wood smoke), and to tolerate exposure to nuisance wildlife. Fanshawe Pioneer Village is an outdoor working environment and the individual in this position may be exposed to inclement and severe weather.
• Due to the seasonal nature of wedding rentals and other events, this position will require the individual to work every Saturday from May to the end of October that there is an event or facility rental, and occasional Sundays as needed. Evening work extending into the late night will be required. This position requires the individual to be able to manage and control situations involving the consumption of alcohol by guests.
• Personal transportation required (no public transit available to site)
