Commitment Period: September 4 – October 14
Time Commitment: Approximately 10–15 hours/week, with increased availability required during event week
Are you passionate about hospitality, relationship-building, and creating memorable experiences for guests? Join our team as a Guest Coordinator Volunteer and help ensure our speakers, partners, special guests, and event contributors feel welcomed, informed, and supported.
Responsibilities:
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Assist with guest invitations, confirmations, and communications
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Support guest scheduling, arrival details, and event logistics
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Coordinate guest information, timelines, and requirements
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Provide support to speakers, partners, sponsors, and special guests before and during events
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Assist with accommodations, transportation, and other guest needs when required
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Help ensure guests have a positive and organized experience
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Communicate updates and important information with the event team
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Skills & Experience:
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Interest or experience in hospitality, customer service, event planning, guest relations, or communications
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Strong organizational skills and attention to detail
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Excellent written and verbal communication skills
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Professional and welcoming approach when interacting with guests and partners
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Ability to manage schedules and multiple priorities
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Experience working with stakeholders, clients, or event participants is an asset
What You’ll Gain:
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Hands-on experience in hospitality and event guest management
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Skills in professional communication, coordination, and relationship-building
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Experience supporting a sustainability-focused community event
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Opportunities to connect with speakers, partners, creatives, and industry professionals
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